New financial management system helps Aberdeen CC save £5m

Aberdeen City Council has said Advanced Business Solutions’ financial management system helped the council to achieve a £5 million budget saving. The system included finance solution (eFinancials), budget and forecasting solution (Collaborative Planning), document management technology and a business intelligence solution (Business Objects).

Advanced’s finance management system has allowed the Council’s 400-stong finance division to exert greater control over budgets and maximise efficiencies, which has contributed to the Council’s significant savings. The Council’s finance team recently scooped two prestigious Accounts Payable News’ Finance Awards in recognition of its financial success.

The Council implemented Advanced’s eFinancials solution, offering users improved visibility over their finances, several years ago followed by Collaborative Planning, which helped to improve accuracy with financial planning, forecasting and budgeting.

Earlier this year the council added Business Objects to the system, providing a complete suite of interactive performance management, information management, reporting, and analysis tools, all of which integrate with both Collaborative Planning and eFinancials.

Aberdeen’s Financial Services Manager, Garry Stevens said: “Collaborative Planning is user friendly, and now everyone is encouraged to use it, not just finance staff. This means the accountancy team spend less time spent on data collection and more on data analysis. This reduces complexity yet increases accuracy in the budgeting and forecasting process.

Aberdeen City Council plans to make further efficiency savings through the use of document management software, powered by V1’s Capture and Archiving technology for paperless invoicing. Last year the Council processed 210,000 invoices, and forecasts the V1 software, which it started using earlier this year, will save it thousands of pounds.

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