The City of Cardiff Council awarded best public sector procurement project


PROACTIS, a global Spend Control and eProcurement solution provider, has named the City of Cardiff Council as winners of its Best Public Sector Procurement Project 2014 for the procurement of Home to School Passenger Transport services.

The City of Cardiff Council implemented the PROACTIS Source-to-Contract system in June 2014 to manage all sourcing and contract management activity. This was not only reduce costs, but also to deploy standardised processes and automation to increase “transparency, visibility and fairness” amongst the marketplace.

One of its first major uses was to enable the creation of a Dynamic Purchasing System (DPS) and to run an eAuction programme for Passenger Transport services. Over 60 local suppliers have registered and the creation of the DPS allows for suppliers to apply to join one of the four lots under the DPS at any time. All home to school transport routes were run through PROACTIS as tender exercises, resulting in £588k annualised savings.

Steve Robinson, Head of Commissioning and Procurement at City of Cardiff Council, said: “PROACTIS automates our sourcing events from reverse auctions to complex multi-stage negotiations and enables us to realise the best value, not just the best price, from our local supply base by factoring cost, risk, and performance drivers into decision-making. We have achieved a balance between making it easy for users to consistently adhere to the agreed policy and allowing flexibility to handle any complex project or service-user requirements.”

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